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Full Time Volunteer Coordinator

The York County SPCA is seeking a full-time Volunteer Coordinator to recruit and manage volunteers. The Volunteer Coordinator's responsibilities include recruiting and training new volunteers, keeping a database of volunteer information and skills, matching volunteers to opportunities that suit their skills, keeping volunteers informed and engaged with the York County SPCA, and conveying the organization's mission to the public. Additionally, the Volunteer Coordinator supports three satellite adoption centers and oversees routine office management tasks including but not limited to supply orders, facility management, and donation oversight.

Responsibilities

  • Volunteer Orientation, Training & Development. Responsible for shelter volunteer orientation, training, and the coordination of all necessary volunteer duties and responsibilities, and the continuation of ongoing safety training.
  • Volunteer Recruitment & Retention. Responds to inquiries about shelter volunteer opportunities. Responsible for retaining shelter volunteers through relationship building and ensuring a quality experience. Acts as a liaison between volunteers and York County SPCA management.
  • Volunteer Scheduling. Manages shelter volunteer schedules. Identifies and schedules volunteers to assist staff with special tasks and projects upon request.
  • Volunteer Data Management. Responsible for the input of volunteer service hours and tracking other relevant volunteer statistics in Volgistics, our volunteer database.
  • Satellite Location Management. Coordinate satellite adoption facilities with a particular focus on ensuring proper staffing by volunteers.
  • Donation and Donation Volunteer Oversight. Oversee Donation intake and storage, collaborate with volunteers on the organization and storage of donations.
  • Non-Medical Supply Ordering.  Responsible for placing all non-medical supply orders including but not limited to office supplies, animal supplies, facility supplies, uniforms, and name tags. 
  • Facilities Maintenance. Maintain relationships with various facility vendors and coordinate any necessary repairs/maintenance appointments to ensure efficient and safe office operations.
  • Facility Project Management. Assist the Operations Director and Facilities Technician in project coordination and management for all necessary facility repairs or projects.

Skills and Abilities

  • Ability to work well with a diverse group of staff and volunteers.
  • Excellent computer skills, including a high degree of proficiency in Microsoft Word, Excel, Outlook, and PowerPoint. 
  • Great interpersonal and communication skills.
  • Excellent organizational, time management, and record keeping skills.
  • Detail oriented.
  • Excellent project and event planning skills

Education/Experience
Required:

  • Bachelor’s degree in business administration, communications, non-profit management, human services, or another closely related field. An equivalent combination of education and experience will be sufficient as well.
  • A minimum of one year of experience working in volunteer relations and/or over one year of recorded experience as a volunteer.

Preferred:

  • Preference will be given to candidates with non-profit management experience, prior experience in an administrative/office management role is a plus.

Salary and Benefits

  • $37,000 per year, paid biweekly, direct deposit available.
  • York County SPCA employee health care costs are thirty dollars ($30.00) per pay period. Vision and dental benefits are included.
  • The York County SPCA offers retirement benefits with a dollar-for-dollar match up to a maximum of three percent (3%) of your salary per year. The organization offers a SIMPLE IRA. 
  • 3 weeks paid vacation, plus 6 paid holidays and 7 personal days per year.
  • Continuing education allowance as determined by the Executive Director

Working Conditions, Expectations, and Physical Requirements

  • The position typically works Monday through Friday 8:30 am – 4:30 pm, with the exception of special events. This position will require some weekend and evening work. Flexibility and willingness to adjust hours to accommodate the needs of the job is necessary.
  • Standard office environment, with exposure to environmental conditions that include working near and potentially caring for animals. We do have an office cat that lives in the office. A variety of animals visit the office nearly every day 

Physical Requirements

  • Must be able to stand, walk, sit, talk and hear, stoop, bend, squat, kneel, grasp, grip, put fingers together firmly and reach above and below shoulder level and lift, push or pull 40 pounds for situations of moving and lifting materials or supplies, repetitively use hands to operate computers; flex the neck upward and downward; twist the neck and the waist. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

To apply, please send your resume to Ashley Smith, Human Resources Generalist, at asmith@ycspca.org.

View the Volunteer Coordinator job description and apply on Indeed.

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